F.A.Q.

 
>> Skip ahead to FAQs for Vendors <<

 
Who sponsors the Frostfest?
Frostfest is a production of the Richmond Amateur Telecommunications Society, a non-profit amateur radio club located in Richmond, Virginia. RATS is the operator of the W4RAT repeaters on 146.880MHz, 442.550MHz, and 443.5875MHz (analog and DMR). Frostfest serves as the club’s primary fundraiser, thus helping to keep these wide-area resources (and our served agencies) on the air.

 
Whom do I contact if I have questions about anything Frostfest-related?
Please >> click here << to visit our Contact page, and let us know what’s on your mind.

 
Where exactly is the Frostfest being held?
Frostfest is proud to host our event at the Richmond Raceway Complex, at 600 East Laburnum Ave. Richmond, VA 23222. Please >> click here << for detailed directions, map coordinates, and easy-to-follow driving directions from just about anywhere.

 
The Richmond Raceway Complex is HUGE! Which building will you be in?
We will be located in the main Exhibition Hall – the largest of the group of four buildings just inside the main entrance to the Raceway complex. We will be parking in Lot B and C. Here is a map of the Raceway Complex vicinity – if you zoom into the Raceway grounds, you can see the Exhibition Hall a couple hundred feet north of the red marker.

 
What is the Talk-in Frequency?
Talk-in will be on the RATS 146.880 Repeater (standard –600 kHz offset). Our standard PL 74.4Hz will be turned on during talk-in to prevent interference from repeaters in Raleigh, NC and Greenbelt, MD that use similar frequencies.

 
What are the Hours of the event?
Doors will open at 8:00AM for Early Bird ticket holders. Gate ticket sales begin at 8:30AM for everyone else, and we will operate until 3:30pm Saturday.

 
How do I purchase a ticket for Frostfest?
Easy! Just >> click here << to purchase your tickets here on our website. Folks who purchase their tickets online (“Early Bird” tickets) are eligible to enter the show as early as 8:00AM Saturday. You may also purchase your tickets the day of the show. Our ticket windows open at 8:30AM.

 
Do you accept Credit Cards at the Ticket Booth?
No, we will not be accepting credit cards on site – only cash. There is, however, an ATM on the front of the Exhibition Hall just a few feet from the main entrance.

 
Will there be DXCC Card Checking at Frostfest?
Yes! There will be DXCC Card Checking at the RATS/ARRL tables along the rear wall of the Exhibition Hall.

 
Will there be an ATM at the Frostfest?
The Richmond Raceway Complex has a SunTrust Bank ATM just to the left of the main entrance to the Exhibition Hall. Fees may apply to use the machine. RATS/Frostfest has no control over this service, but we are assured by the facility that the ATM will be stocked and ready!

 
I’m hungry – what about food?
The Exhibition Hall has a full-service concession area. There are also a number of fast food restaurants within a short driving distance of the Frostfest. We can give you directions at the announcer’s stand, and stamp your hand at the door so that you can re-enter Frostfest when you return.

 
What are Frostfest Buck$?
Frostfest Buck$ are gift certificates to be used at the show. They are presented to the winners of certain door prizes; our Grand Prize, for example, is $1000 worth of Frostfest Buck$! These gift certificates can be spent like cash with any Frostfest vendor. So instead of winning something you might not need as door prize, you can purchase anything for sale at Frostfest – new, old, radio, antenna, computer, cable, rope, a hat embroidered with your call sign – whatever you want. Vendors love Frostfest Buck$ too, because we make it easy for them to get paid – it’s a win for everyone!

 
What amenities are available in the RV campground?
Only electricity is available in the RV camping area. No water or sewer hookups are available in the winter months, though there is a wastewater dumping station. See our RV Camping Information page for more information.

 
Where can I stay while visiting Frostfest?
Many hotels and motels are within a few miles of the Raceway Complex. We recommend motels listed here. Be sure to use the supplied link when making reservations to get the Frostfest discount. Calling or using the main motel’s website will make it more difficult to secure the special Frostfest price.

 
Can I use my Frostfest ticket to get into the Gun Show or Comicon?
Unlike in some previous years, there is no gun show or comic book convention at the Richmond Raceway Complex on the weekend of this year’s Frostfest.

 

FAQs for Vendors

 
How can I register for a table?
You may order your tickets and tables right here on our website! Please >> click here << to begin. We are also prepared to sell tables on Friday, February 1, 2019 and Saturday, February 2, 2019 while we are onsite. But please bear in mind that Frostfest has been a full sellout for the past several years, so there may not be any tables available. Your best bet is to purchase your table early!

 
What are the Setup Times for Frostfest?
Friday load-in on February 1, 2019 runs from 10:00AM to 7:00PM. Saturday load-in on February 2, 2019 runs from 6:30AM to 8:00AM. Please note that no load-in or load-out is allowed through the main glass doors at the front of the building – please use the side and rear cargo doors for load-in.

 
Are Vehicles allowed in the building?
Yes, drive-in loading is available to our vendors! You may enter through the large door at the rear of the building starting at 10:00AM on Friday. We request that you drive in, drop your merchandise, then exit as quickly as you can. Later in the day, as the building fills up, it becomes more difficult to maneuver; accordingly, we will enforce a 2 hour time limit, and we also reserve the right to restrict or halt drive-in loading if deemed necessary for safety or other reasons. There is NO drive-in loading available on Saturday morning, but you may bring a vehicle back in at 3:30PM Saturday (or when deemed safe by Frostfest staff, law enforcement, or RRC staff).

 
Is there a Loading Dock available?
Yes, a loading dock is available on the side of the building, for those dealers who may need to load in from a semi or other large truck. If you would like to make use of this facility, please let us know, so that we can make any necessary arrangements.

 
Will there be Security at the Frostfest?
Richmond Raceway Complex will remain locked and guarded overnight, and security will be provided throughout the event. If you set up on Friday, we suggest covering your table(s) with a tarp.

 
What the heck are Frostfest Buck$, and why should I accept them as payment?
Frostfest Buck$ are gift certificates presented by the RATS/Frostfest team, which can only be used at the show. Winners can spend the certificates with =any vendor=, meaning that even General Sales vendors can participate. All you have to do is to accept the certificates as cash payment at face value. Then just bring those Frostfest Buck$ certificates to the show office (located in the front of the building) anytime between 11:00AM and 5:00PM on the day of the show, and we will exchange them for cash. That’s it! No forms, no mailings, no fine print – just switch ’em for cash and you’re done. So easy!

This program has been so popular with vendors and attendees that several other East Coast hamfests have started their own gift certificate programs.

 
 

The Frostfest amateur radio show and convention is a production of RATS - the Richmond Amateur Telecommunications Society, Inc., and is a fundraiser for the organization, supporting multiple wide-area repeaters and other public ham radio resources. © 2018 RATS, Inc. All rights reserved.